Board of Directors

Duties of the Directors
To contact any of the directors, please email them directly, contact details online here or click on their title below then click on their name to generate an email.

President

Craig Mackenzie – President

The President shall:

  • preside at all meetings of the Society and of the directors act as the chief executive officer of the Society
  • supervise the other officers in the execution of their duties
  • approve all media or public correspondence sent out by WORCA
  • uphold the mission statement of the Society
  • assist other directors when necessary
  • help with fund-raising for the Society
  • approve, oversee, and help maintain the budget set out by the Association
Vice President

Jerome David – Vice President

The Vice President shall:

  • carry out the duties of the president during the president’s absence
  • chair the Membership committee and ensure that all necessary paperwork (including annual insurance renewal) and fee payment is complete
  • assist other directors when necessary
  • help with fund-raising for the Society
  • maintain the budget set out by the Association
Treasurer

Paul Cooper – Treasurer

The Treasurer shall:

  • along with two other Board Members, have signing authority on the Society bank accounts
  • be responsible for keeping financial records, including books of account necessary to comply with the Society Act, and rendering financial statements to the directors, members and others when required abide by the financial requirements set out in Part 4 – Financial sections 32-40 and Part 5 – Audit sections 41-55
  • if required, be responsible for disbursing all payments (cheques) to vendors, coaches, and WORCA Board Members
  • assist other directors when necessary
  • help with fund-raising for the Society
  • maintain the budget set out by the Association
Executive Secretary

Huw Jones – Executive Secretary

The Secretary shall:

  • oversee WORCA’s hired Secretary
  • assist other directors when necessary
  • help with fund-raising for the Society
  • maintain the budget set out by the Association
Director of Youth & Skills Development

Mark Hill – Director of Youth & Skills Development

The Director of Youth shall:

  • chair the Youth Committee and create and implement a program for all members of WORCA 18 years and under:
  • Liaison with the Dirt Camp coaches to ensure the successful facilitation of the Dirt Camps
  • Assist in the hiring of the Dirt Camp coaches
  • Order and maintain any supplies required for the Dirt Camps
  • Organize the rental of the Spruce Grove practice area for the Dirt Camps with the Outdoor Facility Coordinator from the RMOW
  • Organize and facilitate the youth Toonie Rides with a representative from the RMOW Community Life Department
  • Organize the Spirit of Lumpy award and presentation to one WORCA member 18 years and under
  • Assist with the annual Bike Swap
  • Represent all issues pertaining to youth to the Board of Directors and advise the Board with respect to such issues
  • assist other directors when necessary
  • help with fund-raising for the Society
  • maintain the budget set out by the Association

The Director of Skills Development shall:

  • promote cycling at all levels and ages by organizing evening skills clinics
  • work with the Director of Youth to organize youth clinics and youth Toonie Rides
  • support The Whistler Bike Co. in their Monday Night Ride program
  • assist other directors when necessary
  • help with fund-raising for the Society
  • maintain the budget set out by the Association
Director of Planning

Todd Hellinga – Director of Planning

The Director of Planning shall:

  • coordinate and chair the planning committee as required
  • act as chief liaison between WORCA and municipal groups, provincial agencies, private enterprise and the public on matters relating to off road cycling in Whistler, Garibaldi Park, and the rest of the Sea to Sky corridor
  • act as WORCA’s representative on local or regional planning committees as required
  • represent WORCA on all issues pertaining to trails such as:
    • trail building and trail loss
    • trail right of ways
    • trail mapping
    • trail restoration
    • trail inventories
    • trail use
  • abide by the Society’s mission statement
  • abide by the planning committee’s mission statement (see below)
  • assist other directors when necessary
  • help with fund-raising for the Society
  • maintain the budget set out by the Association

The WORCA Planning Committee’s mandate, as a conceptual body, is to ensure that the long-term viability of off-road cycling is maintained in Whistler, through proactive involvement in cycling and cycling related issues. The committee’s main purpose is to:

  • develop long-term goals for the Association
  • unify the portfolios of the board of Directors
  • set plans beyond the current year
  • act as a liaison with various community interest groups and local authorities

 

Director of Public Relations

Jenna Fox – Director of Public Relations

The Director of Public Relations shall:

  • promote the purposes of the Society in the community at large
  • promote the broad mission of the Society
  • promote environmental stewardship, youth and family membership
  • produce and distribute a weekly newsletter during the biking season
  • maintain and keep current the Society website
  • communicate the Society’s information via Social Media (Facebook and Twitter)
  • coordinate promotional material and advertisements for Society events and programs
  • serve on various community committees where possible
  • assist other directors when necessary
  • help with fund-raising for the Society
  • maintain the budget set out by the Association
Director of Race

Kate Whitley – Director of Race

The Director of Race shall:

  • ensure that all races/rides conducted under the WORCA club insurance are:
    • conducted by a WORCA member in good standing
    • in accordance with the rules set out in the race manual and WORCA’s Rules of the Trail
    • concerned primarily with safety
    • in support of the WORCA mission statement and its objectives
    • in accordance with all requirements set out by the Resort Municipality of Whistler or any other governing body presiding over the race course site
  • organize a race organizer’s meeting in the February prior to the Toonie Ride season
  • oversee the creation of a Toonie Ride calendar
  • contact each event organizer at least one week prior to their event ensuring each organizer has all necessary equipment (i.e. signage, information, etc.) to put on a successful Toonie Ride
  • work with the Whistler Mountain Bike Park to organize the weekly Phat Wednesday races
  • organize and coordinate any special race or event sanctioned by WORCA
  • sit on the Risk Management Committee
  • assist other directors when necessary
  • help with fund-raising for the Society, and
  • maintain the budget set out by the Association
Director of Public Trails

Nina Cairns – Director of Trails

The Director of Trails shall:

  • Chair the Trails Committee
  • Oversee the organization and budgeting of the annual trail maintenance and building program; updating the ‘Trails Matrix’ to record the work completed to date.
  • Hire and manage WORCA’s professional contracted trail builders; ensuring these builders organize volunteer trail days regularly and throughout the year.
  • Maintain existing relationships with Whistler’s businesses, organizations and donors, whom all support and sponsor trail days.
  • Solicit businesses and organization for donations in support of trail days.
  • Keep the Board of Directors up to date on all trail related developments and challenges.
  • Assist other directors when necessary.
  • Help with fund-raising for the Association.
Director of Fundraising

Dale Mikkelsen – Director of Fundraising

The Director of Fundraising shall:

  • organize and run the annual Bike Swap
  • research and apply for grants
  • lead the fund-raising for the Society

For a detailed job description of the Director of Fundraising role click here.

Board Meeting Summaries

2017 August Monthly Board of Directors Meeting Summary

Held: Tuesday August 1, 2017
Attended: Christine, Huw, Nina, Craig, Jerome, Jenna, Dale

WORCA Board members will form a committee to improve the process for collecting Board nominations for voting at the AGM to ensure new nominees are informed of the club’s strategic plan and short term goals for their position. Interested members who would like to join the sub committee to plan the process should contact the Executive Secretary, Huw Jones.

End of Season Survey – All members will be asked to participate towards end of the biking season in the Fall.

Jerome, Dan and crew will go up Thursday to confirm we can open LOTS fully on Aug 4th.

Discussion on Trials/Moto and their use, included history of trials in the valley, current use and Etiquette. How can user groups live side by side? Jerome is speaking with trials99 and Andrew DeBoer re: sharing the trail etiquette. Trials99 will develop more communication/etiquette signage and educate new trials riders to improve sharing of trails, consideration required for riding areas and times etc..

Summer Student Update – First audit complete and is going well.

Zander is working on Industrial Waste to make it a 2 way trail. Budget is $6,000.

NEXT MEETING: Tuesday September 5, 2017
Sept 2: LOTS grand opening. Fundraising efforts will be donated to BC Fire Relief Funds.
Nov 16: AGM
Jan 2018: Special AGM
RMOW Bi-Election – WORCA will host a round-table pre-election with candidates.

2017 July Monthly Board of Directors Meeting Summary

Held: Tuesday July 4, 2017
Attended:  Huw, , Todd, , Paul, Mark, Dale, Kate, Craig, (Staff: Christine, Suki, Nicole)

Not enough feedback given to alter Strategic Plan.

WORCA invited to attend Cheakamus block party Aug 26, 2017.

Wildlife Farm event cancelled due to lack of registrations.
The Board that coaches will receive a WORCA membership as part of their compensation package.

WORCA will be helping host a beer garden at Crankworx as a fundraising initiative.

WORCA has been selected by the Minister of Employment for a visit on July 6, 2017.

2017 June Monthly Board of Directors Meeting Summary

Held: Tuesday June 6, 2017
Attended:  Huw, Nina, Todd, Jenna, Paul, Mark, Dale, Kate, Craig, Jerome (Staff: Christine, Suki)

It was agreed that the WORCA Strategic Plan should include deliverables, the plan will be finalized and provided online for members to provide feedback on.

Economic impact study will be available within the week

The Board agreed that WORCA will create an e-bike brochure for stores who sell ebikes to distribute to their customers, it will contain information on trail etiquette and suitable trails to ride.

Danimal South and trails on Prism Property will be opened to the public and rideable again soon, their status will be communicated by WORCA when ready.

West Side Wheel Up is planned for Sept 16.

A re-route of Trash is planned to provide a plush crush gravel trail access to the Train wreck trail.

WORCA will meet staff from Crankworx/EWS to learn about fundraising opportunities this summer.

2017 May Monthly Board of Directors Meeting Summary

Held: Tuesday May 16, 2017
Attended:  Huw, Paul, Kate, Craig, Mark, Jerome, Todd, Dale, Nina, Jenna (Staff: Christine, Suki)

Presentation of Youth Coach in Training program by Youth Director. The participants will be aged 16-17, hold the PMBI youth coaching award, and be a current WORCA member. Youth coaches will only assist on the Child weeks (Age 6-9). This is a volunteer position that will give youth work experience to increase their chances of gaining coaching work when they turn 18. Board voted in favour of the program.

Motion by Coordinator that WORCA buy 3 tablets at a cost of $1200 approximately. The tablets will be used for processing memberships on-site, record timing/race results at events, log youth camp attendance and reporting, as well, sign in for volunteer trail days and other events. Board voted in favour of the purchase.

The Fundraising Director presented options for fundraising around 2 events coming to Whistler summer 2017: Enduro World Series and the Canadian Open Enduro. Discussion revealed the input required from Board and Volunteers during the busy Crankworx period was considered an issue and barrier to participation and the Board voted to receive the donation of $5,000 to be spent on trail maintenance on the trails used during the events instead.

2017 April Monthly Board of Directors Meeting Summary

Held: Tuesday April 4, 2017
Attended:  Christine, Suki, Huw, Paul, Kate, Craig, Mark, Jerome, Todd, Dale, Jenna
Absent: Nina

The Whistler Mountain Bike Tourism Study first draft is complete and should be ready for public review end of April/May.

The WORCA website will include trail maps for each area in Whistler.

Insurance options for WORCA have been reviewed, updated and confirmed for the 2017 season with JLT insurance.

Fundraising is working hard with new partners (PemCap, Sombrio, Norco bikes, and Knolly) interested in donating money to trail funding. WORCA will go ahead with another raffle this year raising money for trail development and maintenance.

WORCA has moved bank accounts to RBC, a consistent sponsor of our programming.

The WORCA Board of Directors and a few key people heavily involved in the biking community are meeting with a strategic planner to assist in building a solid plan for the future of the club. The first session is planned for the end of April.

Due to BC Hydro work, there will be more re-routes planned on trails in the community so stay tuned for closure updates as snow melts and work begins.

2017 March Monthly Board of Directors Meeting Summary

Held: Tuesday March 7, 2017
Attended:  Huw, Paul, Jerome, Mark, Nina, Craig, Jenna, Suki
Absent: Todd, Kate, Christine, Dale

The Board voted to withdraw sponsorship of the Monday Night Program and create a new group ride program for summer 2017.

Improvements to trail crew accountability and reporting were discussed. WORCA will be advertising for trail crew positions via its media channels in forthcoming weeks.

Following a recommendation from the Online Registration Replacement committee the Board voted to use CCN Bikes to deliver online registration for 2017 events, camps, and membership. Implementation will commence immediately with memberships and camps expected to go on sale on April 1.

The Board recognised the hard work that Nina, Todd and Jerome contributed to the Trails Open House and thanked them.

WORCA will be looking for assistance with bookkeeping in the near future.

The long term strategic planing project started with a membership and key partner survey, the Board and selected key members will meet for two group sessions facilitated by the Whistler Centre for Sustainability.

The Board intends to form a Risk Management committee to review past incidents, recommend improvements for the future and create a privacy policy.

Crankworx will continue to provide WORCA with a $5,000 trail maintenance donation to repair/prepare local trails used during their events.

2017 February Monthly Board of Directors Meeting Summary

Held: Tuesday February 7, 2017
Attended:  Huw, Dale, Paul, Todd, Jerome, Mark, Nina, Craig, Jenna, Kate, Christine, Suki,
Absent:

The Board has made the decision to move banking institutions to RBC and will move accounts this month.

The BIKE SWAP is set for May 6th.

After 4 years, the board has decided to increase adult membership from $50 to $60 for the upcoming 2017 season. Child memberships will stay at $15 and youth at $25.

2017 will some WORCA branded products. Businesses will be able to pre-order logo wear. Revenues made will go back into Trails.

There was discussion of changing Toonie Rides to Fivers. The board decided to retain the Toonie theme, keeping this a community event and encouraging riders to participate.

WORCA is moving towards digital waivers, a new database, and more efficient ways to check members into events. We’ve narrowed down a few software companies and expect to implement something new by the start of the season.

Toonie Date Setting Meeting will be Feb 21st. If you own or operate a business and interested in hosting a Toonie ride, please contact Kate (Race Director) for details.

Trails will have an open house March 2nd. Stay tuned for details in an upcoming WORCA newsletter.

2017 January Monthly Board of Directors Meeting Summary

Held: Tuesday January 10, 2017
Attended:  Huw, Dale, Paul, Todd, Jerome, Mark, Nina, Craig, Christine, Suki
Absent: Jenna, Kate

The Board of Directors has hired Shannon Gordon of the Whistler Centre for Sustainability to assist the Directors in professionally building a Strategic Plan to operate efficiently and organized.

The Treasurer will work with Suki to set up a new detailed coding system for financial reporting. Each funding project has spending requirements which need to be accounted for in reports.

TRAILS
All Trail projects moving forward will incorporate a checklist for each job ensuring it is completed and stays within the projected budget.
Trail nights will be Tuesday trail night!!
A Trails Open House will be in February 2017.

FUNDRAISING
Lots of ideas presented. Implementation may depend on new membership and program software choice. During the decision making process, Suki will take into account the financial ideas for memberships, Toonies and fundraising with the new software research as we were limited in the past due to cost.

2016 December Monthly Board of Directors Meeting Summary

Held: Tuesday December 6, 2016
Attended:  Kate, Craig, Suki, Christine, Paul, Huw
Absent: Jenna, Mark, Todd, Nina, Jerome

Reports for Grant money from Stonebridge/RMOW and American Friends of Whistler will be finalized and sent to the respective supporters to finalize work completed this past summer.

The Board has decided to move our bank accounts to support existing Sponsors.

WORCA is considering to hire a paid position for a bookkeeper to handle payroll. Or better, a volunteer to handle the summer workload of paying staff.

The Societies Act is changing some ways they handle non-profits data, bylaws and constitutions. We have until our next AGM to comply.

Date fixing meeting for Toonie and Trail Days sponsors will be held Feb 21st, 2017

WORCA is gathering all race and event dates to pre-load calendars with bike events for 2017. As well, setting our calendars to include SWAP, toonies, Monday Rides, PHAT Wednesdays and any special events we hold/organize.

WORCA is planning to meet with a Strategic Planner to assist us in building a long term plan and organize all we do to be more efficient.